Embedding Linked Images in a Word Document
I googled the phrase in the title a lot the other day.
I had created printed documentation from a large Flare Help file. Everything exported perfectly. Then I moved the document to a different directory. When I opened it again, all my images were little red Xs. They were linked instead of embedded.
I wish Flare gave me an option before creating the printed documentation: embedded or linked images. I went through a lot of rigmarole before finally figuring out how to get the images embedded so I could share the document. I did not find much information on the web, which is why I’m writing this post. I hope it saves someone the headache I had.
A couple of tips:
- Before you try this, make a copy of your document in the same directory, just in case things go wrong.
- Perform this procedure before you format and resize all of your images.
Here’s how to embed your images:
Note: These directions use Word 2003. I’m sure they transpose, with slight differences, to Word 2007. This should at least get you started.
1. From the Edit menu, select Links.
2. The Links dialog box displays. This is where you’ll do all of your work.
3. Let’s start with just one image. Click the first link.
4. The source information displays the name of the image. Check the Save Picture in Document checkbox – this is very important!
5. Click the Update Now button. It may seem as if nothing happens, but it actually just saved your photo to the document.
6. Make sure the Save Picture in Document checkbox is still selected. Click the Break Link button.
7. A confirmation box appears. Don’t be scared. Click Yes.
8. The link is removed from the Links dialog box and that particular image should now be embedded in your document.
9. Here’s the catch: If you have already re-sized and formatted your images within Word, that is all lost. It is best to do this procedure before you start re-sizing and modifying graphics within the document.
I had hundreds of images, so I didn’t do this manually for each one. I tried selecting all of them at once, but that seemed to confuse Word. So I selected about ten at a time and it seemed to work great.